When to discuss this
A useful starting point
Useful when you need to understand what learner data is used, why it is needed and who may see it.
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Data Security & Privacy
Identify learner records, learning activity and content that your organization will manage. Review privacy requirements, access, retention and hosting arrangements for your project.
Discussion diagram · configuration and responsibilities to agree.
Decide with your IT team
When to discuss this
Useful when you need to understand what learner data is used, why it is needed and who may see it.
What to examine
Privacy fit depends on purpose, agreements, location and the actual configuration. No legal conclusion or compliance certification is implied.
Name the owners
These are discussion roles, not a promised service arrangement. Agree the actual division of work for your project.
| Role | Discussion responsibility |
|---|---|
| Privacy owner | Review purpose, personal-data categories and applicable agreements. |
| Organization admin | Define reporting access and user lifecycle requirements. |
| Technical operator | Agree retention, deletion, export and backup handling. |
Agree what good looks like
Identify personal information and learning records in the proposed workflow.
Review who can see learner, class and organization reports.
Agree retention, export, deletion and backup handling.
Data and learner-record inventory
Access and lifecycle requirements
Project-specific privacy review
Conceptual flow — subject to requirements review.
Plan your learning program
Hosting availability, certifications, security controls, data residency, uptime and recovery targets must be confirmed for the agreed project.
Talk through your learning goals, content and deployment needs.